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Administrative Analyst

Company: California State University, San Bernardino
Location: San Bernardino
Posted on: June 6, 2021

Job Description:


Employment Status: Full-time, probationary "exempt" position (with the possibility of converting to permanent).

Work Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m. Some evenings and weekend hours may be required.

Anticipated Hiring Range: $70,896.00 - $72,000.00 Annually

First Review Deadline: This position will remain open until filled. The initial review of applications will begin on March 3, 2021 .

California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so.
At CSUSB, you can:

  • Build your future
  • Work with the best
  • Be your authentic self
  • Focus on you
  • Make a lasting impact
  • Work for a purpose that is greater than your own
  • Bring everything you are, become everything you want
Department Summary The Office of the Academic Scheduling works in partnership with the colleges and departments to facilitate scheduling of academic classes. Standard policies and guidelines are followed to optimally utilize classrooms and provide a consistent registration experience for students. The primary goal of the Office of Academic Scheduling is to ensure the efficient and effective use of campus space and facilities, develop and maintain the Schedule of Classes, maintain key databases and provide timely and accurate event information to the campus and the broader community when applicable.

This is an internal only recruitment. Internal recruitments are only open to current CSUSB employees.
To apply through our new CSU Recruit System, please CLICK HERE . Typical Activities Job Summary
Under general supervision of the Deputy Provost and Vice Provost of Academic Programs, the Administrative Analyst Specialist III will serve as the lead/manager/administrator/subject matter expert for operations of the scheduling unit of the Academic Curriculum and Scheduling Office. Responsibilities include management of staff and functions related to university class scheduling and production of the Class Schedule. Requires the ability to understand the functions of the Academic Scheduling unit and other university-wide programs and divisions while providing support, leadership, and supervision of the Academic Curriculum and Scheduling staff - including but not limited to assignment and review work for completion and accuracy; identification of staff training needs; completion of periodical performance evaluations. Responsible for the development and implementation of policies, procedures, timeline/deadlines/production schedules. Responsible for the management of course fee, class section, and faculty inventory files. In collaboration with colleges, departments, and other academic units, design, assist, and supervise procedures for schedule production and maintenance each academic term. Work with administrators, faculty, and support staff to coordinate long-range and term-specific support operations in meeting the changing needs of the university over time. Develop and implement data management modules used in planning schedules and meeting campus deadlines for data collections, analysis, and reporting. Provide campus-wide ad hoc reports, for specific needs including schedule, curriculum, and enrollment data using established and ad-hoc reporting processes.

Typical duties include, but are not limited to :

  • Administration of the Curriculum Management component of the CMS/PeopleSoft Student Information System.
  • Provide training, support, supervision, validation and analysis of PeopleSoft/Oracle operations and effectiveness among various administrative and academic units.
  • Work in collaboration with with Records, Registration, and Evaluations; Admissions, Students Financials, and campus technical support teams in the resolution of issues and the ongoing development and administrations of policies and procedures as needed.
  • Consult with university administration, colleges, and departments on assessing needs and internal procedures relating to PeopleSoft/Oracle functionality as it affects all academic, administrative, technical, and university support areas.
  • Management of functions related to university class scheduling and production of the Class Schedule.
  • Work with administrators, faculty, and support staff to coordinate long-range and term-specific support operations in meeting the changing needs of the university over time.
  • Production of the annual Bulletin of Courses.
  • Responsible for data administration across academic departments within Academic Affairs and university committees concerning the course catalog and curriculum proposals, processing and development.
Minimum Qualifications

Education and Experience

  • The equivalent to a Bachelor's Degree in a related field.

  • Minimum of four to six years of progressively responsible related experience.

Preferred Qualifications

  • Master's Degree preferred.
  • Organization, multi-tasking, problem-solving, and knowledge of course scheduling.
  • 2 years of experience as an AA/S in CSU system.

Knowledge, Skills, and Abilities:

  • Ability to establish and maintain a positive relationship with the staff, faculty, administration, student, and community.
  • Extensive and in-depth knowledge of theories, principles, methods, practices, policies, laws and regulations is critical.
  • Analytical skills necessary to develop and implement new approaches and solutions to complex problems and issues.
Supplemental Information A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information:
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

Keywords: California State University, San Bernardino, San Bernardino , Administrative Analyst, Other , San Bernardino, California

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