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Administrative Assistant

Company: Strategix Management
Location: San Bernardino
Posted on: November 25, 2022

Job Description:

Job Corps is a federally funded, residential vocational training program for socioeconomically disadvantaged youth aged 16-24, with over 120 locations across the U.S. ( -
The Administrative Assistant provides administrative and project coordination support to the Center Director to ensure DOL and corporate deliverables, internal and external communications, and special projects are accomplished in a timely manner with quality and accuracy. -Essential Functions -

  • Provide high-level auxiliary support to accomplish administrative tasks with a center-wide impact or to support corporate or regional deliverables. -
  • Maintain a contemporary reports control system and project management methodologies to ensure all required recurring plans, standard operating procedures, and reports are submitted accurately and on time. -
  • Function as a clearing house to gather information and review drafts for special projects such as corrective action plans, responses to audits, etc., and provide feedback to management as needed to ensure quality. - -
  • Attend weekly director meetings, takes minutes with a focus on action items, distributes to appropriate staff and follow up with assigned. - -
  • Assist in maintaining the Center Workforce Council and Community Relations Council by maintaining rosters, assisting in organizing meetings, recording minutes, and providing ongoing correspondence. -
  • Monitor all corporate and DOL issuances, distribute to staff, and initiate appropriate responses for the Center Director's review: monitor established due dates and collaborate with management to ensure deliverables are submitted on time.
  • Manage the center directorate and conference room schedules as needed. -
  • Provide routine administrative tasks such as answering phones, managing correspondence, greeting visitors, filing systems, ordering supplies, and mail management. -
  • Participate in department meetings and all mandated PRH and Strategix training. - -
  • Promote a harassment-free environment. -
  • Utilize information systems and handle student data in strict adherence to Job Corps and Strategix policies to protect student's personally identifiable information (PII) and reduce network security threats. - -
  • Adhere to and model Strategix servant leadership culture values: Honor Others, Inspire Vision, Choose Integrity, People First, Balance Focus with Flexibility, Serve with Humility, and Innovate and Disrupt. - -
  • Other duties as assigned.Qualifications and Experience -Minimum -Post-secondary degree or certification in business, project management, or related field and three years of business office experience, or equivalent combination of education and experience. Ability to work independently and use good judgment. Excellent interpersonal, customer service, and written/verbal communication skills. Requires the ability to keyboard accurately at 50 wpm. Extensive knowledge of composition, grammar, spelling, and punctuation. - -Preferred - -Bachelor's degree in business or project management professional (PMP) certification and five years related business office experience -As a federal contractor, Strategix Management LLC is required to comply with federal agency guidelines regarding COVID safety protocols. Currently, these guidelines require that employees at federal contract sites comply with masking and physical distancing protocols based on local COVID levels in the community. Strategix will consider accommodations for disability and religious-based reasons as requested. -Reasonable Accommodation: If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Human Resources.
    Why Our work Matters:Strategix Management LLC (Strategix) is a U.S. Small Business Administration (SBA) Certified 8(a) and Small Disadvantaged Business (SDB) management consulting firm with offices in Washington, DC. We focus on providing federal government agencies and other clients with innovative solutions to modernize how they do business and serve their constituents. Strategix has experienced exceptional growth across all practice areas by applying our team's collective management consulting experience and by providing breakthrough solutions with superior client service. We are seeking talented professionals who are focused on innovation, servant-leadership, and real-world change to support and continue our rapid growth.Our firm has partnered with some of the most influential commercial organizations and government agencies to provide mission critical and high priority solutions to the most challenging national and global issues. At Strategix, we listen to understand our customers' needs and deliver real solutions to imagine, safeguard and develop a more connected and healthier world.Strategix Management LLC is an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, disability, age, genetic information, or any other status protected under applicable federal, state, or local laws.Company Sponsored Benefits:If you are a full-time employee, you will be eligible for Strategix's compensation package which currently includes health benefits from Kaiser Permanente. Our medical insurance currently includes nationwide HMO and POS (PPO equivalent) options ranging from Bronze to Platinum levels with an employer contribution of 70% and an employee contribution of 30% for the base plan. Our dental and vision insurance through Principal currently includes an employer contribution of 70% and an employee contribution of 30% for the respective corporate selected plans. The Company may from time to time, in its sole discretion, amend or terminate the benefits available to you and the Company's other employees. You will be covered by worker's compensation insurance, disability insurance and other governmental benefit programs as required by state law.Additional benefits include: - 401(k) with Immediate Company Match - 2 weeks of Vacation Days per calendar year - 40 Hours of Sick Leave - 11 Paid Federal Holidays - Life and Disability Insurance - Flexible Spending Accounts (FSA) - Health Savings Accounts (HSA) - Critical Illness Insurance - Accident Insurance

Keywords: Strategix Management, San Bernardino , Administrative Assistant, Administration, Clerical , San Bernardino, California

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