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Account Clerk II (Substitute)

Company: Crafton Hills College
Location: San Bernardino
Posted on: May 13, 2019

Job Description:

This posting is to establish a pool of qualified applicants for the 2017-2019 academic year. The department may not be actively recruiting. Your application will remain on file for consideration until June 30, 2019. Should the department be interested in interviewing you, you will be contacted by the department with the information provided in your application. Summary Description Under general supervision, performs a variety of specialized clerical accounting work of a difficult nature in connection with the validation, examination, coding, reconciliation, and recording of fiscal, financial, and statistical records. This is the journey level class within the Account Clerk series. Employees within this class are distinguished from the Account Clerk I by the performance of the full range of duties as assigned including responsibility for a single large segment of an accounting or record keeping system and the performance of duties requiring a broad knowledge of clerical accounting/fiscal methods and systems. Assigned duties require the application and interpretation of standard methods to a record keeping system in which knowledge of regulations governing specific operating programs is required Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Representative Duties The following duties are typical for this classification. * Performs a variety of responsible clerical accounting duties in support of assigned accounting system, function, or program area including in the areas of accounts receivables, accounts payable, payroll, and maintaining general and subsidiary ledgers and accounts. * Prepares, maintains, and/or verifies a variety of accounting, financial, and statistical records, ledgers, logs, and files; gathers, assembles, tabulates, enters, checks, verifies, balances, adjusts, records, and files financial data; codes data according to prescribed accounting procedures; reviews information to ensure accurate reporting; resolves discrepancies; establishes and maintains various files and records. * Assists in the preparation of financial, accounting, and statistical statements, analyses, documents, and reports; gathers and organizes data to assist staff in the preparation of reports and recommendations; prepares routine financial, accounting, budgetary, and statistical studies and reports. * Posts, adjusts, and reconciles internal accounts and balances to centralized accounting records; allocates funds to correct accounts in a large accounting system based on specific knowledge of the accounting system involved; uses judgment in balancing and reconciling differences within the record keeping system, resolving most problems without assistance. * Assists and responds to questions and requests for information from students, staff, and the general public; provides detailed explanations and interpretations of rules and regulations as related to area of assignment. * Utilizes various computer programs and applications; enters and maintains data; generates reports from a database or in-house system; creates spreadsheets and generates reports using spreadsheet software; creates documents using word processing software. * As assigned, processes accounts receivable; prepares invoices and maintains accounts receivable records; maintains accounts receivable aging information; collects accounts receivables. * As assigned, processes accounts payable; reviews and processes accounts payable related documentation; processes payments and matches invoices to purchase orders, receivers, and other documentation; audits invoices for mathematical accuracy, completeness, and legality; resolves discrepancies; processes adjustments, deductions, discounts, and correct and applicable sales tax; ensures that payments are made in accordance with District policy; assigns batch numbers to purchase orders/invoices and inputs payment information into system; issues checks and prepares check vouchers for assigned accounts; maintains vendor files and information. * As assigned, receives contracts where the District has entered into agreements to pay for specific services; receives, reviews, and processes claims for payment in accordance with contract stipulations; assures proper approval and documentation are received. * As assigned, reviews, audits, and reconciles travel advance requests and travel expense claims; audits travel documents for accuracy, completeness, validity, and compliance with District policies. * As assigned, collects and processes money for assigned areas; receipts payments from students for various fees; prepares receipt requests for outstanding advances to ensure all outstanding receipts are received in a timely manner. * As assigned, verifies and prepares cash and check deposits with appropriate deposit slips and documentation for various bank accounts; verifies deposits by other departments/staff as assigned. * As assigned, assumes responsibility for refund processing; interacts with students/staff to analyze and resolve complex problems on fee refunds. * As assigned, performs revolving cash transactions; prepares and types various checks; processes reimbursement of revolving cash fund. * As assigned, distributes checks to students, faculty, and staff. * As assigned, assists in payroll preparation and related record keeping; verifies, corrects, records, copies, and sends time sheets to payroll for assigned staff. * May serve in a lead capacity over others allocated to the lower classification levels. * Performs a variety of general office support tasks in support of assigned operations; assists and backs-up other staff and functions; prepares, reviews, formats, edits, copies, and distributes documents; operates a variety of office equipment; troubleshoots and maintains office equipment. * Performs related duties as required. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Operations, services, and activities of assigned accounting system, function, or program area. Responsible clerical and routine technical accounting principles and practices used in financial record keeping and reporting. Basic governmental accounting principles and procedures and District accounting system requirements and procedures. Principles and practices used in establishing and maintaining files and information retrieval systems. Methods and techniques of coding, verifying, balancing, and reconciling accounting records. Principles and practices of fiscal, statistical, and administrative record keeping and reporting. Basic account auditing principles and practices. Mathematical principles. Business letter writing and basic report preparation. English usage, spelling, grammar, and punctuation. Methods and techniques of effective customer service. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, statistical databases, and automated accounting systems. Pertinent federal, state, and local laws, codes, and regulations. Ability to: Perform a variety of responsible clerical and routine technical accounting duties in support of assigned accounting system, function, or program area. Perform a variety of accounting, fiscal, and statistical record keeping duties including to maintain and reconcile a variety of records and files. Review financial records, reports, and related documents, identify discrepancies, and resolve problems related to assigned area of responsibility. Perform mathematical calculations quickly and accurately including to add and subtract, multiply and divide, and calculate percentages, fractions, and decimals. Understand the organization and operation of the District and of outside agencies as necessary to assume assigned responsibilities. Understand, interpret, and apply general and specific administrative and departmental policies and procedures. Understand and apply pertinent laws, codes, and regulations as well as organization and department rules, policies, and procedures with good judgment. Exercise tact and judgment in responding to inquiries and resolving complaints and problems. Type and enter data at a speed necessary for successful job performance. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Plan and organize work to meet changing priorities and deadlines. Work independently in the absence of supervision. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Equivalent to the completion of the twelfth grade supplemented by 6 units of college level course work in accounting, bookkeeping, or a closely related field. Experience: Two years of increasingly responsible clerical and technical accounting experience including experience with automated accounting systems comparable to an Account Clerk I with the San Bernardino Community College District. Physical Demands and Working Environment The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction. SALARY $20.35/hour PART TIME 19 hours per week SPECIAL INSTRUCTIONS: To be considered a qualified applicant, interested persons must submit ALL of the following documents: 1. Completed San Bernardino Community College District online application. (Do not state "See Resume" on the application form.) Determination of applicants meeting minimum requirements will be based upon information provided in the SBCCD application. Resumes will be reviewed by the committee only after information satisfying minimum requirements have been listed in the SBCCD application. Paper applications will not be accepted. Incomplete applications will not be accepted. 2. A resume summarizing your educational and professional experience. 3. A cover letter explaining how your experience and background demonstrates that you meet the minimum requirements for the position stated in the posting. 4. Unofficial transcripts that show you meet the minimum educational requirement(s) for the position. Only transcripts showing the awarded minimum required degree or higher degree will be accepted. Transcripts must be legible. Transcripts must be from a US accredited institution. Transcripts from outside the US must include an official evaluation for equivalency. Copies of diplomas will not be accepted in lieu of transcripts if the position requires a degree. Official Transcripts will be required upon hire. If possible, please highlight the area indicating the degree name/major and date the degree was awarded or conferred. All interested parties must apply through the SBCCD employment website to be considered a qualified applicant. Applications that do not include all of the required documents will be deemed incomplete and will not be considered.SDL2017

Keywords: Crafton Hills College, San Bernardino , Account Clerk II (Substitute), Accounting, Auditing , San Bernardino, California

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